Every business is different and has differing needs when looking to solve telecoms problems. Businesses often start out using a single mobile but then find it difficult to decide when and what is required; worried about making a wrong choice or committing to long and overly complicated contracts.
A good start is to set out a brief of what you are currently doing, stating what is right and wrong with the current solution. Look to understand if your business has mainly incoming calls, outgoing calls are both. This sounds a little obvious, but most businesses we work with will be either one or other; often requiring a different solution.
Look at where staff are working from and will be working in future; giving considerations if they will be in one or more offices, at home or moving between these, including when mobile.
Telecoms should also be considered when looking at IT changes and vice-versa; making changes to IT infrastructure can allow taking advantage of new technology, such as VoIP, which will allow improvements in communication and often make financial savings. Changing Telecoms, such as using a VoIP cloud phone service, can allow staff to work from home, affecting IT requirements.
Lastly, rather than looking for solutions to fit your issues, pass your brief past a telecoms supplier, such as Numberite and allow us to offer solutions. We have seen most situations and if not relish the challenge to offer a solution. We have worked with clients using a single mobile to larger businesses with 100’s of extensions and plenty between; we have always managed to find a solution that fits in with the client’s requirements and finances.
One solution that fits in with a majority of issues is a VoIP system. Mainly due to the fact it is so configurable with many facets to the service, from auto-answering, incoming call routing (timed and preferenced), hunting processes and answering solutions.
Read on to see the elements involved in a VoIP solution.
Choosing your new phone system is as simple as choosing a phone number and the number of phones you require. From this we can set up your new phone system fully configured and ready to go. Our services are all contract-free, so no long commitment to 5 years although if a customer prefers to be in a contract we are able to offer this for a 24 month period if over 10 handset and able to fix prices for this period.
We can either supply and install or simply supply for DIY install. The process for both is based around the following decisions :
1. Phone Number (s) – To receive calls you will require a phone number and this can be for any area in the UK. As an example you can have a local number to you, i .e. if you are in Exeter you would use a 01392 number or it can be any area code, e.g you can have an office in Exeter but are supplied a London 0207 number. The third option is to go national with a 0800 or 0330 number. Whatever you choose a number can be supplied for £6 per month, with no setup fee, although if you decide to bring your own number to our services there is an initial £30 porting fee, then £6 per month to hold the number.
2. Extensions – An extension will be required for each desk or walkabout phone you require and these are charged at £6.00 per extension. So 4 phones will require 4 extensions. When you select 1 or more extensions, we supply you with a fully functional Hosted Phone System with a no-fee setup. The extension can be supplied in 2 ways a “Standard Extension” – one per phone handset or “Omnipresent Extension” – one extension shared over 3 devices or handsets (one concurrent call at a time). There is also a “Hot Desk Extension” where you can sit at any of your phones and log in to be contactable at that phone. You could have 10 extensions then use 20 “Hot Desk Extensions”; no cost for the Hot Desk. Call handling – This is managed within the hosted phone system (PBX). When calls are received we can set up how they will be answered by who and when.
3. Phone Handsets – For each extension you will require a phone handset, and these can either be a desk phone, walkabout or a softphone, which is software that runs on your computer and allows you to make and take calls. Phones range from £40 to £200 depending on the features you require.
4. Call costs – You can select either to pay as you go or a call bundle. With P.A.Y.G, Calls to 01, 02 and 03 numbers are 2p per minute, calls to mobiles and 0845 are 5p per minute. Most of Europe and the USA are 2p. If you have a 0800 number then there is a 5p per minute for the incoming part of the call.
We offer two types of call bundles, Site Bundles and Extension Bundles which allow you to fix your costs for the month. The bundles include a number of landline and mobile minutes included for each bundle.
The site bundles start with the “600 Call Bundle” which includes 600 minutes to a landline or mobile numbers; ie a total 600 minutes or 10 hours, for £15 per month. We can also offer 1,200 or 2,400 minutes for £27 or £48 respectively per month. These bundles include all calls to 01, 02, 03, 07 & 0800 calls. Calls over bundle will be either at our standard rate or additional bundle depending on the amount. Bundles can be changed by the month if notified prior to the start of the month.
The Extension Bundles is supplied as a “750/750 landline/mobile minutes” supplied at £6 per extension, but for all extensions. Therefore for 8 extensions, this would be £48 per month. Even though they are sold per extension the 750/750 minutes are added together for the whole site, therefore you would have 6,000 landline and 6,000 mobiles minutes per month over the site. These bundles include all calls to 01, 02, 03, 07 & 0800 calls.
Outside any of the bundles would be calls to 0870, 090, 070 (follow me), 084x, satellite, international, enquiry numbers (118xxx) and any other non-geographic number.
We can either supply the system and phones set up for self-connection or can supply technicians to site to set up, configure and give training on the use of the system. In both cases, we supply feature and function sheets and web guides for using the system.
Why not call Numberite on 01392 241666 and see how easy our sales process is.